Full time

Monday – Thursday 8:00 – 16:30

Friday 8:00 – 15:30

Position Description:                                

The Administration Assistant will play a crucial role in the office environment ensuring the smooth and efficient day-to-day running of the Company’s administration requirements.  The Administration Assistant will provide administration, purchasing and logistic support to the Senior Administrator and Projects Team.

Major Areas of Responsibilities:

  • Covering switchboard and reception as part of a team.
  • Handling mail and emails.
  • Booking of meeting rooms.
  • Greeting and assisting Company visitors, proving refreshments, and working lunches as required.
  • Making travel arrangements (Company car, rail, or air) and booking of overnight accommodation.
  • Maintain the Company’s expenses and petty cash systems.
  • Sourcing and purchasing supplies for the Company by raising purchase orders.
  • Booking couriers for the shipment of goods both nationally and internationally.
  • Creating of sales orders in line with customers purchase orders.
  • Raising order acknowledgements and tracking of customer orders.
  • Maintaining customer details and part numbers.
  • Any other reasonable task as directed.

Required knowledge, skills, and abilities.

  • Excellent written and verbal communication skills.
  • Problem-solving.
  • Attention to detail.
  • Excellent organisational and time management skills.
  • Flexibility and multitasking.
  • Willingness to develop and learn new skills.
  • Be a good team player and enjoy working closely with other members of the team.
  • Positive attitude and a willingness to continuously improve.
  • Experience of Microsoft Office with the ability to adapt to new database packages.

Physical demands

There are no significant physical demands to the role.

Work environment.

The Administration Assistant will be officed based at the Paragon facility.

Working hours

The Administration Assistant will work 8:00 – 16:30 Monday – Thursday and 8:00 – 15:30 Friday.

Applications to: liz.bowes@paragon-rt.com

Closing Date: May 24th 2024