Full time

Monday – Thursday 8:00 – 16:30

Friday 8:00 – 15:30

Position Description:

Due to a promotion, we have a position available for an Administration Assistant to join the business, providing support to the Senior Administrator, Projects Team and the Continuous Improvement Engineer. The successful candidate will play a crucial role in the office environment ensuring the smooth and efficient day-to-day running of the Company.

Major Areas of Responsibilities:

• Working alongside the Project Team by creating sales orders in line with customers’ purchase orders, raising order acknowledgements, tracking of customer orders and maintaining customer details and part numbers.

• Supporting the Production & Continuous Improvement Engineer with efficiency tracking, scheduling of work and cost reduction exercises.

• Booking couriers for the shipment of goods both domestically and internationally.

• Sourcing of supplies by raising purchase orders.

• Maintain the Company’s expenses and petty cash systems.

• General office administration tasks including reception and switchboard.

    Required knowledge, skills, and abilities.

    • Excellent written and verbal communication skills.

    • Problem-solving.

    • Attention to detail.

    • Excellent organisational and time management skills.

    • Flexibility and multitasking.

    • Willingness to develop and learn new skills.

    • Be a good team player and enjoy working closely with other members of the team.

    • Positive attitude and a willingness to continuously improve.

    • Experience of Microsoft Office with the ability to adapt to new database packages.

      Physical demands

      There are no significant physical demands to the role.

      Work environment.

      The Administration Assistant will be officed based at the Paragon facility.

      Working hours

      The Administration Assistant will work:

      8:00 – 16:30 Monday – Thursday

      8:00 – 15:30 Friday.

      Closing Date: 21/06/2024



      Essential

      Qualifications: Good basic education to GCSE standard or equivalent (GCSE grade C or equivalent in Maths and English)

      Experience: Minimum 2 years administration experience. Working in a busy office environment

      Knowledge & Understanding: Excellent knowledge of general computer packages and office equipment e.g. Microsoft Office

      Skills:

      • Good verbal communication and interpersonal skills.

      • Good oral and written communication skills.

      • Ability to prioritise tasks and manage own workload

      • work effectively and efficiently under pressure

      • problem-solving

      • recognises confidentiality

      Personal characteristics • Adaptable

      • Purposeful and resourceful

      • Professionalism

      • Flexible & team player with a “can do” approach.

      • Enthusiastic

      • Ability to remain focussed